You should both be clear on when you’ll be online and when you can expect responses to queries or feedback. Writing things down also ensures there is no miscommunication.īesides choosing a communication method, set office hours for both you and your EA. Always make sure to have things in writing so that both you and your EA have a reference. We wouldn’t recommend giving all instructions over video calls like Zoom or Skype, though. Just be sure you brief your incoming virtual executive assistants about your team’s norms. Or maybe you prefer to use Slack, email, or WhatsApp that’s fine. For example, if you have a project management system, keep conversations about your initiatives inside the platform. You will quickly become overwhelmed and disorganized if you aren’t on the same page with your team about communication channels and protocols.Ĭhoose the method you prefer and stick to it. Today, there are various channels we can use to get in touch, but that doesn’t mean we need to use them all. It is absolutely essential if you want a seamless working relationship with your virtual EA.
Get on the same page about how you expect updates. Let’s look at each of these points in more detail, as well as other tips that would help you create a better working relationship with your EA! Clarify How You Want to Communicate with Your Virtual Executive Assistants To start, here are five things you should do before your executive assistant joins: Your assistant will be acting as your stand-in, so they need to have a thorough understanding of your workload and preferences. Since you’re hiring an EA, you should expect proactiveness and autonomy. What to Prepare for a Virtual Executive Assistant From there, it’s up to you to work seamlessly with your dedicated VA! Here are some tips to make the process as painless as possible. Tell us what you need, and we match you with the perfect assistant. We have dedicated, trained assistants available to handle everything from social media management to outbound calls and sales assistance. Hiring your virtual executive assistants with Wing Assistant will eliminate the headache of hiring and training new staff. If you rely on platforms like these, the hiring and onboarding process can create more work. However, you never really know the quality of work you’re going to get here. Posting on a job board or using platforms like or Upwork can work. How do you know what to look for and what types of tasks can they take off your plate? It also ensures that you work together effectively. Having a good dynamic with your assistant will set you up for long-term success. But if you’ve never had virtual executive assistants, navigating the hiring and working process can be tricky. If you’re an entrepreneur, having a top-notch executive assistant is a must, and a virtual EA is a game changer. Most of them are especially keen on optimizing their days and being as efficient as possible. For business owners, time is the most valuable resource.